The Future of Specification

Embracing Digital Innovation

For years, specifications – those detailed documents outlining requirements for products, projects, or processes – have been the backbone of industries from construction to manufacturing. But in a world increasingly driven by digital innovation, are our traditional specification methods keeping pace? The answer, often, is no. Thankfully, the future of specification is bright, driven by exciting advancements that promise to revolutionize how we create, manage, and utilize these crucial documents.

The Challenges of Traditional Specifications

Traditional specification processes are often plagued by inefficiencies. Think about it:

• Paper-based Processes: Relying on physical documents leads to version control issues, difficulty in searching and retrieving information, and increased risk of errors.
• Siloed Information: Specifications often exist in isolation, disconnected from other project data like BIM models or cost estimates, hindering collaboration and creating potential for conflicts.
• Time-Consuming Updates: Revising and distributing updated specifications can be a slow and cumbersome process, leading to delays and increased costs.
• Lack of Interoperability: Sharing information between different software platforms can be a nightmare, requiring manual data entry and increasing the chance of inaccuracies.

These challenges highlight the urgent need for a shift towards digital solutions.

The Digital Revolution in Specifications

The future of specification lies in embracing digital innovation. Here's a glimpse into the key trends shaping this exciting transformation:

• Building Information Modeling (BIM): BIM is revolutionizing the construction industry, and its impact on specifications is profound. BIM allows specifications to be directly linked to the 3D model, enabling dynamic updates, clash detection, and improved coordination between design and construction teams.
• Specification Management Software: Dedicated software platforms are emerging that streamline the entire specification process, from creation and collaboration to version control and distribution. These platforms often integrate with other project management tools, creating a centralized hub for project information.
• Cloud-Based Collaboration: Cloud technology is enabling real-time collaboration on specifications, regardless of location. This facilitates seamless communication between architects, engineers, contractors, and other stakeholders, leading to faster and more efficient project delivery.

• Data-Driven Specifications: By leveraging data analytics, we can gain valuable insights into specification performance, identify trends, and optimize future projects. This data-driven approach allows for continuous improvement and more informed decision-making.
• Artificial Intelligence (AI) and Machine Learning (ML): AI and ML are poised to play a significant role in automating repetitive tasks, identifying potential errors, and even generating specifications based on project parameters. Imagine a future where AI can analyze historical data to suggest optimal materials and methods for a specific project.
• Structured Data: Moving away from unstructured text documents towards structured data formats will make specifications more searchable, reusable, and interoperable. This will enable better integration with other project systems and facilitate data exchange.
  
  

Benefits of Digital Specifications

Embracing digital innovation in specifications offers a multitude of benefits: 

• Increased Efficiency: Streamlined workflows and automated processes save time and reduce costs.
• Improved Accuracy: Reduced reliance on manual data entry minimizes errors and improves the overall quality of specifications.
• Enhanced Collaboration: Real-time collaboration tools facilitate better communication and coordination between project stakeholders.
• Better Version Control: Digital platforms provide robust version control, ensuring everyone is working with the latest and most accurate information.
• Reduced Risk: Improved coordination and clash detection minimize the risk of costly rework and delays.
• Data-Driven Insights: Analytics provide valuable insights into specification performance, enabling continuous improvement.

The Road Ahead

The transition to digital specifications is not without its challenges. It requires a shift in mindset, investment in new technologies, and a commitment to training and development. However, the long-term benefits far outweigh the initial hurdles.

Jeff Potter (CDT, LEED Green Associate) Specification Solutions Senior Product Manager with Deltek notes "Specification writing is a manual and complex process. Embracing emerging technologies, such as specification management applications and artificial intelligence, will help automate and simplify the process."

The future of specification is digital, connected, and data driven. By embracing these innovations, we can unlock new levels of efficiency, accuracy, and collaboration, ultimately leading to better projects and a more sustainable built environment. Are you ready to embrace the future of specification?

Nystrom is a manufacturer of commercial building products with a 10-line product portfolio serving construction professionals and architects for divisions 05, 07, 08, 10 and 12. Nystrom staff of product experts is always ready to assist you with quotes, specifications, take-offs, preparing a submittal, getting a warranty, and/or technical support. Reach out to info@nystrom.com or visit our website for more information.